Capri Centre- Red Deer, Alberta
May 4, 2007
These minutes are subject to approval by the membership in May 2008
The meeting was called to order at 12:55 pm.
Acceptance of the Agenda for the 2007 AGM
M/S/C Lauren Moulton-Beaudry/ Joe MacGillivray that the agenda be accepted as
presented.
Approval of the Minutes of the 2006 AGM
M/S/C Thaine Olsen/ Randall Sargent that the minutes of the Annual General Meeting be
approved as circulated.
Report from the Chair, Margaret Plain
Margaret expressed her feeling that 2006/ 07 has been a successful year for PHEN.
Particularly, she felt that the organization was successful in fund development and selling its
resources. She explained that the organization?s strategic plan includes developing new
marketing strategies and relationships with other organizations and individuals to promote
thought and discussion around health ethics issues. Margaret thanked Al-Noor, the other
PHEN staff and PHEN board members for their work during the past year.
Report from the Executive Director - Al-Noor Nenshi Nathoo
Al-Noor raised the question of how PHEN can effect change through facilitating new
relationships between PHEN members. He expressed that together we are building the
network with a passion for change, service and delivery and that it is important to think
ahead to where the organization will we be in 10 years. He highlighted a couple of new
PHEN programmes:
- PHEN Council- a volunteer body that provides advice, support and feedback to
management regarding the implementation and development of programmes
- PHEN Associates- volunteers who work with PHEN staff to plan and implement
PHEN programmes
Financial Report
Al-Noor Nenshi Nathoo presented the audited financial statements for the fiscal year ended
March 31, 2007. M/S/C Joe MacGillivray/ Randall Sargent that the audited financial
statements for the fiscal year ended March 31, 2007 be approved and accepted as presented.
Appointment of Auditor
M/S/C Jean Graham/ Gordon MacPherson that Deloitte and Touche be re-appointed as
auditors for the fiscal year 2007-2008, with the proviso that PHEN will potentially appoint
new auditors interested in working with a small organization for fiscal year 2008-09.
PHEN Membership Fees Review
Margaret Plain explained that in order to encourage ethics committee members to become
individual PHEN members and to make the registration process simpler, the PHEN board
decided to eliminate current membership fees, effective January 2008. Members who have
pre-paid their 2008 membership fees will be notified by email regarding being refunded or
donating the amount to PHEN. This change in fees will be a trial for the 2008 membership
year. Decision ratified by membership.
Board Membership, Ratification & Election
The PHEN Board appointed three individuals to vacant positions and asked these
appointments to be ratified by the membership.
- Margaret Plain has completed her 3-year term as a member appointed by the PHEN
board and would like to continue for a second 3-year term. Appointment ratified by
membership.
- Randall Sargent has completed two 3-year terms as a member appointed by the
PHEN board. In his place, the board has appointed Ed Hall, a community member
of the Palliser Health Region Ethics Committee. Appointment ratified by
membership.
- Albert de Villiers was appointed as a new member by the PHEN board. He is the
Medical Officer of Health for Peace Country Health and chair of the Regional Ethics
Committee. Appointment ratified by membership.
Gary Goldsand is completing a three-year term as an elected board member. M/S/C Randall
Sargent/ Gordon MacPherson that Dr. Claude Roberto be nominated for this vacant Board
position. Margaret Plain called for nominations 3 times. There were no additional
nominations. Claude Roberto was elected to the PHEN Board by acclamation. She is Vice-
President of the Chronic Pain Association of Canada and author of At Peace with Pain.
Members Open Forum
- Networking - This conference should be used as a vehicle for networking. While
discussing ?thinking differently? about ethics is important, it is essential that this
discussion impacts our actions outside the conference. PHEN has a presence at
conferences within and outside Alberta and has existing and developing relationships
with other organizations.
- Recruiting Members - PHEN is currently not actively recruiting members, but perhaps
this should be included in our strategic plan. The organization should focus on
recruiting young PHEN members who would bring energy and new ideas. PHEN?s
current Bioethics for Schools initiative is perhaps one means to get young people
interested.
- Capacity issues in the health care system are causing ethical dilemmas in patient care.
Staff need assistance with these issues.
Adjournment
The meeting was adjourned at 1:25 pm.
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