Capri Hotel & Convention Centre
Red Deer, Alberta
May 23, 2003
The meeting was called to order at 12:45 pm
I. Acceptance of the Agenda for the 2003 AGM
M/S/C John Boksteyn/Marianna Boyer that the agenda be approved as amended. Add VI Ratification of a PHEN Board Motion
II. Approval of the Minutes of the 2002 AGM
M/S/C Thaine Olsen/Marianna Boyer that the minutes of the 7th annual general meeting be approved as circulated.
III. Report from the Chair
Joe MacGillivray indicated that PHEN has continued to grow and develop as an organization since its inception in 1995. He urged the members of PHEN and its board to work together to ensure the Network retains a strong presence in the province.
IV. Report from the Executive Director
Al-Noor Nenshi Nathoo presented a summary of the annual operations of the Network. He indicated that one of the major challenges faced by the organization is the question of how to broaden the scope of bioethics discussions – in terms of both content (moving beyond clinical ethics) and participants (moving beyond care providers and engaging the public). The staff and board of PHEN welcome ideas on how to enhance communication and interaction between members, the network offices and related member organizations. The report was accepted as information
V. Financial Report
John Boksteyn presented, and Al-Noor Nenshi Nathoo reviewed, the Audited Financial Statements for the fiscal year ended March 31, 2003. It was noted that the Board of Directors had reviewed the statements and approved them. Revenue remained consistent, however expenses were higher than in previous years as this was by far the busiest year that PHEN has experienced with respect to the number and types of programs offered. This has resulted in a deficit of $6500.
M/S/C John Boksteyn/Randall Sargent that the Audited Financial Statements for the fiscal year ending March 31, 2003 be approved and accepted as presented.
VI. Appointment of Auditor
M/S/C Joe MacGillivrary/Randall Sargent that Deloitte and Touche be re-appointed as auditors for the fiscal year 2003-2004.
VII. Ratification of PHEN Board Motion
John Boksteyn indicated that at its meeting the previous day, the PHEN Board of Directors moved that Joe MacGillivray be appointed to the Board of Directors subject to the approval of the membership. After an extensive search for a high profile chairperson, following the conclusion of Joe’s two terms with PHEN, Joe was asked to stay and continue to chair the PHEN Board of Directors. John indicated that the Board will be undertaking a process of reviewing and revising the organization’s bylaws, including the sections regarding board member terms.
MSC John Boksteyn/Thaine Olsen that Joe MacGillivray be appointed to the Board of Directors of PHEN.
VIII. Nominations from the Floor, Election
There is one position that is available this year. John Boksteyn nominated Pat Evans. Pat agreed to let her name stand.
Three times Joe asked for nominations from the floor.
Pat Evans was acclaimed as Board member.
IX. Any Other Business, Questions From the Floor
No business or questions were raised.
X. Adjournment
M/S/C Randall Sargent/Maureen O’Brien to adjourn the meeting. The meeting was properly adjourned at 1:07 pm.
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